Card Machines for Hotels

Card Machines for Hotels & Guest Houses UK

Looking for card machines for hotels? We Tranxact Ltd supplies fast, reliable payment terminals designed for hotels, guest houses, B&Bs and holiday accommodation across the UK and Europe. Our portable, countertop and mobile card machines support room payments, deposits, dining charges and contactless payments with UK-based support.

Based in Birmingham, United Kingdom, we help hospitality businesses accept payments quickly and securely.

Why Hotels Need the Right Card Machine

In the accommodation industry, guests expect seamless payment experiences. From check-in to check-out, the right card machine helps you:

  • Take booking deposits: Secure reservations with card deposits to reduce no-shows
  • Process room payments: Accept payment at check-in or check-out
  • Handle extras easily: Charge for dining, drinks, spa treatments and room service
  • Improve cash flow: Funds settled within 1-3 business days
  • Enhance guest experience: Professional payment technology builds trust

Who Are Card Machines for Hotels For?

We supply card payment solutions to all types of accommodation businesses across the UK and Europe, including:

  • Hotels: Boutique hotels, city hotels, chain hotels, budget hotels
  • Guest houses: Independent guest houses, family-run accommodation
  • B&Bs: Bed and breakfast establishments, homestays
  • Holiday cottages: Self-catering accommodation, holiday lets
  • Hostels: Backpacker hostels, budget accommodation
  • Serviced apartments: Short-term lets, corporate accommodation
  • Country inns: Traditional inns, coaching inns, rural hotels
  • Resorts & retreats: Spa hotels, wellness retreats, holiday resorts

Best Card Machines for Hotels & Guest Houses

Countertop Card Machines

Best for: Reception desks, check-in areas

  • Fixed at reception or front desk
  • Fast transaction processing for check-ins
  • Reliable hard-wired connection
  • Ideal for busy hotel reception areas
  • Perfect for room payments and deposits

Portable Wi-Fi Card Machines

Best for: Room service, restaurants, bars, table-side payments

  • Move between reception, restaurant and bar
  • Take payments at guest rooms for room service
  • Long battery life for all-day operation
  • Secure Wi-Fi connection throughout property
  • Perfect for flexible payment locations

Mobile GPRS Card Machines

Best for: Remote properties, holiday cottages, outdoor events

  • Accept payments anywhere with mobile signal
  • Works in rural or remote locations
  • SIM card included and configured
  • Ideal for properties without reliable Wi-Fi

How We Tranxact Helps Hotel Businesses

We Tranxact Ltd connects hotels and guest houses with the right card machine providers for the hospitality industry. Our card machines for hotels are specifically chosen to handle room payments, deposits and guest charges efficiently.

  • Fast approval: Many accommodation businesses approved within 2 hours
  • Next-day delivery: Get your terminal delivered and activated quickly
  • UK-based support: Real people who understand hospitality businesses
  • Competitive pricing: We compare providers for hotel-friendly rates
  • Multi-property support: Centralised billing for hotel groups
  • Hotel software integration: Works with Opera, Mews, Cloudbeds and other systems

Key Features for Hotel Card Machines

  • Deposit payments: Take booking deposits and pre-authorisations
  • Room charges: Process accommodation payments at check-in or check-out
  • Extras handling: Charge for dining, drinks, spa treatments and services
  • Contactless payments: Accept up to £100 contactless limit
  • Hotel software integration: Connect with Opera, Mews, Cloudbeds, Little Hotelier and other systems
  • Receipts: Print or email guest receipts
  • Multi-currency support: Accept international cards from global guests

How Much Do Card Machines for Hotels Cost?

Pricing depends on your property type, occupancy rates and transaction volume. Typical costs include:

  • Transaction fees: As low as 0.25% - 1.25% + fixed fee per payment
  • Monthly rental: From £10-£35/month depending on machine type
  • Purchase option: Buy outright from £150

We review your room rates, average occupancy and guest spending patterns to secure competitive pricing from UK providers.

Hotel Card Machines - Frequently Asked Questions

Can I take booking deposits using a card machine?

Yes. You can process any amount through the card machine, including room deposits. Many hotels take deposits at booking to secure reservations and reduce no-shows.

Do hotel card machines work with property management systems?

Many modern terminals integrate with popular hotel management systems including Opera, Mews, Cloudbeds, Little Hotelier, RMS and others. We can advise on compatible solutions for your setup.

Can I use portable card machines for room service payments?

Yes. Portable Wi-Fi card machines work throughout your property, allowing staff to take payment for room service, minibar charges or spa treatments at the guest room.

How do I handle charges for extras like dining and drinks?

You can process individual transactions for each service, or if you have integrated systems, charges can be added to the guest folio and settled at check-out.

Can I accept payments from international guests?

Yes. All card machines accept international credit and debit cards. Currency conversion is handled automatically by the card networks at competitive exchange rates.

Card Machines for Hotels Across the UK & Europe

We Tranxact Ltd supplies card machines to hotels, guest houses and accommodation providers across the United Kingdom from our base in Birmingham. We serve independent properties, chains and franchises in England, Scotland, Wales and throughout Europe.

UK Hospitality Coverage

  • West Midlands: Birmingham, Wolverhampton, Coventry, Solihull, Stratford-upon-Avon
  • London & South East: All London boroughs, Brighton, Canterbury, Oxford, Cambridge
  • Greater Manchester: Manchester, Salford, Stockport, Bolton
  • Yorkshire: Leeds, Sheffield, Bradford, York, Harrogate
  • Scotland: Glasgow, Edinburgh, Aberdeen, Inverness, Dundee
  • Wales: Cardiff, Swansea, Newport, Llandudno
  • North West: Liverpool, Chester, Blackpool, Lake District
  • South West: Bristol, Bath, Plymouth, Exeter, Cornwall

We also support accommodation businesses operating across Europe, including France, Germany, Netherlands, Belgium, Spain, Italy and other EU territories.

Related Payment Solutions

Our Services

UK Payment Industry Resources

Get Your Hotel Card Machine Today

If you run a hotel, guest house, B&B or accommodation business in the UK or Europe and need fast, reliable payment processing for room bookings and guest services, We Tranxact can help you get set up quickly with competitive pricing and UK-based support.